Stage A
Preparation & digitisation
- 01 Fictitious numbering
- 02 Flap removal
- 03 Overhead scanning
- 04 Secure private cloud upload
On-screen marking & evaluation
Digital Evaluation
Since 2020
Avid OSM — On-Screen Marking and Evaluation System
On-screen marking and digital evaluation of scanned answer scripts for universities and examination institutions. Avid OSM is on-screen marking software for that examiner workflow. It is separate from Avid University ERP, which handles examination administration such as hall tickets and gazettes. Production origin: 2020 at Dr. Bhimrao Ambedkar Law University, Jaipur.
On-Screen Marking & Digital Evaluation
Avid AI Professor is an assistance layer inside this workflow. It does not replace the examiner, and it is not the product by itself.
What is Avid OSM?
Avid OSM is Avid Web Solutions' On-Screen Marking and Evaluation System for digitally evaluating scanned handwritten answer scripts. It enables examiner allocation, on-screen marking, institutional control, audit trails and related evaluation workflows for universities and examination institutions.
Avid OSM is not a generic AI product, and it is not an ERP. Version 3.0 includes Avid AI Professor as an optional assistance layer: suggested question-wise marks, reasoning and a 0–100 confidence score. The human examiner decides the recorded marks. The platform covers fictitious numbering, flap removal, overhead scanning, quality control, the university evaluation panel, examiner login, on-screen evaluation, digital pen marking, monitoring, reallocation, preservation and revaluation.
Avid OSM and Avid ERP are separate products. They can be used together where both are deployed. The products hub lists the full family. Book an OSM demo to see the evaluation workflow.
What is On-Screen Marking?
On-Screen Marking (OSM) means examiners evaluate scanned answer sheets on a computer instead of handling physical answer sheets. Marks and visible pen markings are recorded digitally so the examination body can monitor progress and later review how an answer sheet was evaluated.
Physical evaluation typically moves bundles of paper between centres, examiners and the university. OSM keeps a digital copy of the answer sheet, distributes it to eligible examiners through the university evaluation panel, and records evaluation against the examination scheme.
How do On-Screen Marking, digital evaluation and Avid AI Professor differ?
Digital evaluation is the full journey of an answer sheet from fictitious numbering through results. On-screen marking is the examiner’s on-screen evaluation step. Avid OSM is the on-screen marking system for that infrastructure, and the digital evaluation software that runs it. Avid AI Professor is optional AI-assisted mark suggestion inside OSM 3.0 — not a student LMS tutor and not autonomous final grading.
Implementation support is scoped per contract. See also what on-screen marking is and the complete guide to on-screen marking.
The problem
Physical answer-sheet evaluation is a movement and monitoring problem
In a conventional season, answer sheets are numbered, packed, transported, stored and returned. Examination cells spend as much effort coordinating paper as they do on academic judgement. Delayed examiners are hard to see. Missing pages surface late. Revaluation means retrieving a physical answer sheet from storage. Progress is often a phone call, not a live count.
Avid OSM is built so the university can follow one answer sheet from fictitious numbering to evaluation — and still hold the original unmarked digital copy if the scheme requires revaluation.
The Avid OSM workflow
How an answer sheet actually moves through Avid OSM
Five operational stages. AI Professor participates only inside digital evaluation, and only when the university enables it. Not every examination uses every optional stage (for example second revaluation follows the institution’s scheme).
- Physical answer sheet
- Fictitious number
- Flap removed
- Overhead scan
- Secure digital copy
- Human quality control
- University distribution
- Examiner
- AI Professor + human examiner
- Evaluated answer sheet
- Real-time administration
- Original copy preserved
- Revaluation
Stage B
Quality control
- 05 Operator quality review
- 06 Fictitious number verification
- 07 Rescan / re-upload if required
- 08 University evaluation panel
Stage C
Digital evaluation
- 09 Examiner login (mobile + OTP)
- 10 On-screen evaluation
- 11 AI Professor assistance
- 12 Human examiner decision
- 13 Digital pen / mouse marking
Stage D
Administration & control
- 14 Real-time monitoring
- 15 Dynamic examiner allocation
Stage E
Preservation & revaluation
- 16 Original unmarked answer sheet preserved
- 17 Revaluation / second revaluation where the scheme permits
Stage A — Preparation & digitisation
From physical answer sheet to digital evaluation
01 — Fictitious numbering
Before digitisation, each answer sheet is assigned a unique fictitious number. The fictitious number identifies the answer sheet in the evaluation workflow while candidate-identifying information is handled separately.
02 — Flap removal
The flap containing candidate-identifying information is removed from the answer sheet. Only the fictitious number remains with the answer sheet that proceeds into digital evaluation.
Candidate identity is separated from the evaluation copy through the fictitious-number workflow. This page does not describe the process as “anonymous evaluation”; it describes the operational separation that the fictitious-number and flap steps are designed to achieve.
03 — Overhead scanning
Each answer sheet is scanned individually using an overhead scanner. The physical answer sheet is converted into a digital copy for on-screen evaluation.
04 — Secure upload
Scanned answer sheets are uploaded to a secure private cloud environment. Upload uses an encrypted connection. Encryption at rest is applied according to the hosting used for that university’s deployment. This is not a claim of “military-grade” or unbreakable security; it is a controlled environment with encrypted transport.
Stage B — Quality control
Nothing reaches an examiner until the answer sheet is approved
05 — Agency operator review
After upload, answer sheets are assigned to an agency operator for human quality review. The operator checks every answer sheet. The system supports identification of problems such as missing pages, invalid fictitious numbers, and other scan or upload issues. Problematic answer sheets are sent back for rescan / re-upload before they proceed.
06 — Fictitious number verification
This is a critical control point. The operator verifies that the fictitious number entered or processed for the answer sheet matches the fictitious number recorded in the database. The operator reviews each answer sheet. Only after the fictitious number is confirmed as a 100% match with the database record is the answer sheet approved.
07 — Rescan / re-upload
Missing pages or invalid information are corrected before approval. An answer sheet with a failed check does not enter the university evaluation panel until it is corrected and verified again.
08 — University evaluation panel
Approved answer sheets become available through the university evaluation panel for controlled distribution to eligible examiners.
What the university sees
University evaluation panel
The university / examination administration controls distribution of approved answer sheets to eligible examiners according to the examination scheme. The panel is built for real-time visibility, not a spreadsheet after the day ends.
On the university evaluation panel, administrators can see pipeline status such as answer sheets awaiting quality review, ready to assign, currently with examiners, and submitted — plus progress by course, examiner registration, and assignment actions.
- Real-time evaluation progress
- Course-wise scanned / reviewed / assigned / submitted counts
- Examiner registration and assignment
- Follow-up when assigned answer sheets remain unevaluated
What the examiner sees
Examiner login and assigned answer sheets
Eligible examiners access the evaluation system using mobile number + OTP. After assignment or access, official email instructions can be sent. WhatsApp notifications can be sent where configured. These are onboarding and notification mechanisms — not a claim of passwordless authentication as a security standard.
- Login with mobile number + OTP
- View assigned answer sheets (assigned, evaluated, pending)
- Open the answer sheet
- Evaluate question-wise
- Use Avid AI Professor if required
- Review AI suggestions
- Modify or approve
- Mark with digital pen or mouse
- Submit evaluation
Avid AI Professor
AI-Assisted Evaluation. Human-Controlled Assessment.
Avid AI Professor does not replace the examiner. It is an assistance layer inside Avid OSM. The product remains on-screen marking and digital evaluation infrastructure.
The examiner can ask Avid AI Professor to analyse the handwritten answer. For each question, the system can provide:
- Suggested marks — question-wise
- Reason for the suggested marks
- AI confidence score — a number from 0–100 indicating how confident the AI is in its assessment
- AI Professor analyses the handwritten answer
- AI suggests question-wise marks
- AI provides reasoning
- AI provides a confidence score (0–100)
- Human examiner reviews
- Examiner modifies the marks, or approves the suggested marks
- Final human-controlled evaluation
Universities can configure how much assistance is offered (including fully manual evaluation with the AI panel hidden). In every case, recorded marks remain an examiner decision under institutional rules. Avid AI Professor product page · Human-in-the-loop model.
University control of AI assistance
The university evaluation settings determine whether examiners work manually, request AI suggestions on demand, or use a broader assisted configuration. Manual marks take priority over suggestions. AI Professor is not the awarding authority.
Digital pen marking
The evaluated copy preserves the examiner’s visible markings
The examiner can draw and write evaluation markings on the digital answer sheet using a drawing / digital pen or the mouse. Marking is made directly on the digital answer sheet. Those markings become part of the evaluated copy. They are not merely editable text fields that another user can casually alter.
The evaluated copy preserves the examiner’s visible handwritten or drawn markings.
What the student sees
Where the examination process permits students to obtain evaluated answer sheets, the system can provide the human-marked evaluated copy. The student can see the evaluation as it was actually performed. This page does not claim that every student automatically receives a copy.
Stage D — Administration & control
Real-time monitoring and dynamic examiner allocation
14 — Real-time evaluation monitoring
University administrators can monitor evaluation progress in real time. The university evaluation panel shows pipeline status (awaiting quality review, ready to assign, with examiners, submitted) and progress by course. The examiner portal shows assigned, evaluated and pending answer sheets for that examiner.
15 — Dynamic examiner allocation
The administration can monitor examiner activity. If an examiner is not evaluating assigned answer sheets, assignments can be adjusted according to examiner activity and examination requirements: assigned answer sheets can be partially withdrawn, fully withdrawn, and redistributed to other eligible examiners where the university uses those controls.
Stage E — Preservation & revaluation
The original unmarked answer sheet stays intact
- Original answer sheet
- Preserved as the unmarked digital copy
- Evaluation copy receives human marking and optional AI assistance
The system does not overwrite the original digital answer sheet with the examiner’s evaluation. That architecture matters for revaluation, second revaluation, and review according to the examination scheme.
16 — Original unmarked answer sheet
The original unmarked digital answer sheet is retained intact so later processes are not forced to work from a copy already covered in another examiner’s markings.
17 — Revaluation
- Original unmarked answer sheet
- First evaluation
- Revaluation where permitted
- Second revaluation where the scheme provides for it
The exact number of stages is configurable according to the examination scheme. Not every examination automatically has two revaluations.
Security is built from workflow controls
Avid OSM’s security story is the evaluation process itself — not a slogan. The page does not claim that the system is 100% secure, unhackable, military-grade, or zero-fraud.
- Candidate identity separated from the evaluation copy through the fictitious-number workflow and flap removal
- Controlled access to answer sheets after operator approval
- Secure private cloud environment
- Encrypted upload in transit; encryption at rest according to the deployment’s hosting
- Examiner authentication with mobile number + OTP
- University, operator and examiner roles in the evaluation workflow
- Evaluation activity that can be reviewed (assignment, evaluation, AI assistance where used)
- Original unmarked answer sheet preserved separately from the evaluated copy
Submitted marks can flow into Avid University ERP or Avid College ERP result workflows where those products are implemented together. Other result systems are discussed as custom integration.
Origin & production history
Avid OSM was built so a university could evaluate large volumes of handwritten answer sheets on screen, with institutional control rather than ad-hoc movement of paper.
Avid OSM was started in 2020 for Dr. Bhimrao Ambedkar Law University, Jaipur, Rajasthan. The platform was developed by Avid Web Solutions founder Nishant Shrivastava while serving as a Senior IT Consultant at the University. It continued in production for four years. During each year of that period, more than 3,00,000 answer sheets were evaluated.
Avid OSM has evolved to Version 3.0, which includes Avid AI Professor as an optional assistance layer. Separately, the university’s public website currently credits website technology (“Powered by AWSPL”). Website credit is not an OSM endorsement. See Our work.
OSM resources
Reference material for examination teams and journalists
Educational notes on on-screen marking and digital evaluation. Written to be cited. They are not a substitute for a university’s statutes.
- Complete guideOn-screen marking and digital evaluation, end to end
- Implementation checklistPlanning, scanning, security, evaluation, AI governance
- OSM workflowFrom physical answer sheet to marks integration
- Human-in-the-loop AISuggested marks, examiner override, institutional control
- OSM vs traditional evaluationWhat changes — and what does not
- Digital evaluation securityAccess, fictitious numbering, audit, retention
Avid OSM — frequently asked questions
What is Avid OSM?
Avid OSM is Avid Web Solutions’ On-Screen Marking and Evaluation System. It is used for digital evaluation of scanned handwritten answer scripts: examiner allocation, on-screen marking, institutional control, audit trails and related evaluation workflows for universities and examination institutions. It is not an ERP.
What is On-Screen Marking?
On-Screen Marking (OSM) is the digital evaluation of scanned answer sheets. Examiners evaluate handwritten answers on screen instead of circulating physical answer sheets, with question-wise marks, visible pen markings, and university control.
What is Digital Evaluation?
Digital evaluation is the broader journey of an answer sheet, from fictitious numbering and scanning through recorded marks. On-screen marking is the examiner’s on-screen step inside that journey. Avid OSM is the system built for that work.
Does Avid AI Professor assign final marks?
No. Avid AI Professor can suggest question-wise marks, a reason for those marks, and an AI confidence score from 0–100. The human examiner reviews, modifies or approves the suggestions. Final evaluation remains under human control.
Where did Avid OSM originate?
Avid OSM was started in 2020 for Dr. Bhimrao Ambedkar Law University, Jaipur, Rajasthan. It was developed by Avid Web Solutions founder Nishant Shrivastava while serving as a Senior IT Consultant at the University, and was used in production for four years.
How many answer sheets were evaluated in that deployment?
During each year of that four-year production period, more than 3,00,000 answer sheets were evaluated.
How does an examiner log in?
Eligible examiners access evaluation using mobile number and OTP. After assignment, official email instructions can be sent, and WhatsApp notifications can be sent where configured.
What happens if an answer sheet has missing pages or an invalid fictitious number?
The agency operator reviews every uploaded answer sheet. Issues such as missing pages or invalid fictitious numbers are sent back for rescan or re-upload. The answer sheet is approved only after the fictitious number is a 100% match with the database record.
Why is the original unmarked answer sheet preserved?
The system does not overwrite the original digital answer sheet with the examiner’s evaluation. The original unmarked answer sheet remains intact so revaluation or second revaluation, where the examination scheme permits, can use a clean copy.
Can a student see the evaluated answer sheet?
Where the examination process permits students to obtain evaluated answer sheets, the system can provide the human-marked evaluated copy. That copy preserves the examiner’s visible pen or mouse markings. Students do not automatically receive a copy unless the institution’s rules allow it.
What languages can Avid AI Professor evaluate?
Avid AI Professor can support answer evaluation across supported languages and writing systems. Exact language coverage for a given examination is confirmed during implementation.
Who is Avid OSM designed for?
Universities and examination institutions that need digital evaluation of handwritten answer sheets. Affiliated colleges may use OSM where the university or examination process requires on-screen marking.
Does Avid OSM work with University ERP?
Avid OSM and Avid ERP are separate products. They can be used together where both are deployed. In those deployments, marks from on-screen evaluation can flow into result processing, grade sheets and revaluation queues in Avid University ERP or Avid College ERP.
Documented production history
Started in 2020 for Dr. Bhimrao Ambedkar Law University, Jaipur — four years in production, more than 3,00,000 answer sheets evaluated each year
See Avid OSM in a live demo
Walk through fictitious-number controls, operator verification, university monitoring, on-screen evaluation and Avid AI Professor suggestions with your examination process in mind.
Book OSM Demo